Operations Specialist

NOTICE OF POSITION VACANCY

Date:  February 27, 2024

Job Announcement No.:  2024-29

No. of Vacancies:  Three

Position Title:  Operations Specialist

Grade Range:  CL 24-01 to CL 24-61, Promotional Potential CL26

Salary Range:  $48,464 – $78,824

Closing Date:  March 12, 2024

The U.S. District Court for the Northern District of Illinois is currently accepting applications for three Operations Specialists for the entry level (grade 24) with potential growth to the target grade (grade 26). This is an entry level position, with potential to advance within the Clerk’s Office. All positions are in the Clerk of Court office in Chicago, IL, and report directly to the Operations Supervisors. At the entry level (CL-24) the Operations Specialist performs a range of duties including receiving payments, assignment of cases, and mail screening. Once trained in the entry level, an Operations Specialist could advance to learn docketing of case filings and auditing of those files to ensure that they follow the Court’s requirements. Once fully trained on docketing and auditing, the Operations Specialist can apply to learn to substitute as a courtroom deputy, support judges by attending court proceedings, recording pertinent results for minutes, and managing case documents. The progression through the grades is at the candidate’s pace based on their initiative and ability to master the skills required to advance. Every grade level requires that you can successfully complete all the tasks in the lower grade level(s) and at least one year at the next lowest grade that you were hired into/promoted to. This position offers excellent opportunity for advancement, career growth and work life balance.

Click on the link below for complete job description and how to apply:

• https://www.ilnd.uscourts.gov/_assets/_documents/_forms/_clerksoffice/Human_Resources/Jobs/Operations%20Specialist%202024-29%20revised%203.5.2024.pdf
• https://www.ilnd.uscourts.gov/Pages.aspx?nfieOeUa3+I=

Jury Clerk

NOTICE OF POSITION VACANCY

Date:  March 7, 2024

Job Announcement No.:  2024-33

No. of Vacancies:  One

Position Title:  Jury Clerk

Grade Range:  CL 23-1 to CL 24-61

Salary Range:  $43,773 – $78,824

Closing Date:  3/21/2024

This position is located within the Jury Department in Chicago, Illinois and reports directly to the Assistant Jury Administrator. The Jury Clerk performs administrative and customer service work to coordinate and prepare qualified jurors for jury selection, in accordance with approved internal controls, procedures, and rules. This position ensures efficient and fair operations related to the selection, qualification, summoning, orientation, management and payment of jurors for petit and grand juries.

Click on the link below for complete job description and how to apply:

• https://www.ilnd.uscourts.gov/_assets/_documents/_forms/_clerksoffice/Human_Resources/Jobs/Jury%20Clerk%202024-33.pdf
• https://www.ilnd.uscourts.gov/Pages.aspx?nfieOeUa3+I=

LEGAL ASSISTANT

Legal assistant for small Naperville law office, full time Monday through Friday. Practice areas are real estate, estate planning and estate settlement, including probate, tax preparation and advising, and small business transactions.

Successful applicants would need to submit to a criminal history check. Past transgressions will by no means automatically terminate one’s ability to be hired, however, being eligible to obtain a notary commission is essential to job functions. Already having a notary commission is a plus.

Duties and skills required are as follows:

• Writing letters and emails to other attorneys and clients, or other professionals related to the law practice; answering phone calls; reviewing files; tracking important deadlines; able to work alone and independently in the office when necessary, though would likely be working alongside others in the office on a regular basis; ability to occasionally drive to title companies, county offices, or court houses.
• Ability to communicate professionally and with assertiveness on the phone, by email, and in person with clients, other lawyers and legal assistants, as well as other parties related to the functioning of the law practice.
• Ability to work with numbers and data entry for tax returns, particularly during tax season January through April.
• Computer skills, preferably already familiar with Microsoft Word and Excel, but also able to manage an office wide calendar. Legal knowledge or paralegal certification or experience is a plus, but not required. However, ability to learn about the areas this practice concentrates in is essential. Work environment is very relaxed, though business casual attire is required.

If interested in applying, please contact Joe Agnello (630) 452-3847 or jsa@agnellolaw.com.

Operations Specialist

NOTICE OF POSITION VACANCY

Date:  February 27, 2024

Job Announcement No.:  2024-29

No. of Vacancies:  Two

Position Title:  Operations Specialist

Grade Range:  CL 24-01 to CL 24-61

Salary Range:  $48,464 – $78,824

Closing Date:  March 12, 2024

The U.S. District Court for the Northern District of Illinois is currently accepting applications for two Operations Specialists for the entry level (grade 24) with potential growth to the target grade (grade 26). This is an entry level position, with potential to advance within the Clerk’s Office. All positions are in the Clerk of Court office in Chicago, IL, and report directly to the Operations Supervisors. At the entry level (CL-24) the Operations Specialist performs a range of duties including receiving payments, assignment of cases, and mail screening. Once trained in the entry level, an Operations Specialist could advance to learn docketing of case filings and auditing of those files to ensure that they follow the Court’s requirements. Once fully trained on docketing and auditing, the Operations Specialist can apply to learn to substitute as a courtroom deputy, support judges by attending court proceedings, recording pertinent results for minutes, and managing case documents. The progression through the grades is at the candidate’s pace based on their initiative and ability to master the skills required to advance. Every grade level requires that you can successfully complete all the tasks in the lower grade level(s) and at least one year at the next lowest grade that you were hired into/promoted to. This position offers excellent opportunity for advancement, career growth and work life balance.

Click on the link below for complete job description and how to apply:

• https://www.ilnd.uscourts.gov/_assets/_documents/_forms/_clerksoffice/Human_Resources/Jobs/Operations%20Specialist%202024-29.pdf
• https://www.ilnd.uscourts.gov/Pages.aspx?nfieOeUa3+I=

Operations Training Specialist

NOTICE OF POSITION VACANCY

Date:  February 27, 2024

Job Announcement No.:  2024-30

No. of Vacancies:  One

Position Title:  Operations Training Specialist

Grade Range:  CL 26-01 – CL 26-61

Salary Range:  $58,977 – $95,830

Closing Date:  March 12, 2024

The United States District Court for the Northern District of Illinois is currently seeking applicants for one Operations Training Specialist. The Operations Training Specialist is charged with training the Operations Department workforce. The Operations Training Specialist will create and maintain training materials and assessment tools to be used in training and to develop modular training to allow self-directed learning. The Operations Training Specialist will lead in-person training and update all training materials as processes change. The successful candidates will work in a team environment providing support to the staff of the U.S. District Court under direction of the Operations Supervisors.

Click on the link below for complete job description and how to apply:

• https://www.ilnd.uscourts.gov/_assets/_documents/_forms/_clerksoffice/Human_Resources/Jobs/Operations%20Training%20Specialist%202024-30.pdf
• https://www.ilnd.uscourts.gov/Pages.aspx?nfieOeUa3+I=

Paralegal

Paralegal Position Description:

• Update and maintain docket for U.S. and non-U.S. matters and prepare monthly docket report of upcoming deadlines
• Maintain clients IP portfolios and files
• Draft and send client correspondence
• Receive and process incoming correspondence from outside counsel and inventors
• Assist attorney with filing and maintenance of U.S. and non-U.S. patent applications and trademark Applications
• Monitor and send annuity payment instructions to non-U.S. associates
• Prepare responses to non-substantive trademark application Office Actions
• Manage, prepare, and file Information Disclosure Statements
• Experience using USPTO Patent Center and trademark filing systems and Patent and Trademark Assignment Branch recordation systems is a plus
• Maintain internal accounting for the firm using QuickBooks Online and create billing entries
• Knowledge of Microsoft Office and Adobe Acrobat required

Candidates should apply by email at joebarich@barichip.com.

Paralegal Clerk

Applegate & Thorne-Thomsen, P.C., is seeking a Paralegal Clerk to join our team.

Founded in 1998, Applegate is committed to supporting underserved communities by partnering with our clients in all aspects of real estate development, ownership, financing, and investment. We represent developers, investors, lenders, tax exempt community development organizations, and public housing authorities. The scope and breadth of our experience has made us national leaders in the affordable housing and community development space.

Applegate is deeply committed to the people who join our team. Rooted in a culture of mutual respect, trust, and a long-term investment in our people, we provide meaningful exposure to sophisticated work early on, opportunities for professional development, and dedicated mentorship. Our mission-driven focus attracts top talent who is inspired to do work we love and that has a positive social impact. This is a unique opportunity to do well by doing good. 

Job Description

We currently have an opening in our Chicago office for a paralegal clerk.  The position is an in-person entry-level role designed to build the foundational skills required to advance into a paralegal role. As a paralegal clerk you will need to be highly organized, adaptable, personable, enthusiastic, driven, and able to prioritize and complete multiple tasks on a timely basis.

Specific Duties and Responsibilities

• Facilitate closings by assisting paralegals with management of closing checklists, preparation of signature page packets, assembly of final executed documents and preparation of closing binders
• Draft and assist in preparation of various corporate and real estate documents, including corporate formation documents, certificates, and resolutions, escrow letters, deeds, title exception clearance documentation, cover letters, conflict waiver letters, deal summaries and draft proposals
• Collect, download, organize, identify, number and upload due diligence for closings
• Proof written legal descriptions
• Order and review UCC, judgment lien and litigation searches and prepare search results charts
• Coordinate with paralegals on review of surveys, title insurance commitments, draft title policies & final title policies
• Work collaboratively with paralegal and attorney teams to complete any special projects as requested
• Perform notary services
• Other related tasks as requested by attorneys or paralegals

Qualifications

• Graduation from a paralegal studies program and paralegal certificate strongly preferred
• Experience in a professional services setting.  Candidates with legal experience are strongly preferred.
• Corporate and real estate experience preferred
• Strong attention to detail and the ability to prioritize and multi-task effectively
• Excellent oral and written communication skills
• Strong interpersonal skills and the ability to interact effectively with personnel at all levels
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook and PowerPoint is required
• Ability to accommodate a flexible work schedule that will occasionally require extended hours

To learn more about our firm and the work we do, visit https://www.att-law.com. Qualified candidates should send a resume and cover letter in confidence to Jessa Baker at jbaker@att-law.com. 

Applegate is committed to equal employment opportunity without consideration of race, color, religion, ethnicity, citizenship, political activity or affiliation, marital status, age, national origin, ancestry, disability, veteran status, sexual orientation, gender identity, gender expression, sex or gender, or any other basis protected by law. If you have a disability or special need that requires accommodation, please let us know.

Client Advocate

The Hope Center Legal Services in Bloomingdale is looking for people to serve as Client Advocates.

The Hope Center Legal Services is a pro-bono legal clinic that is affiliated with Administer Justice.  We are located at the Hope Center on the campus of Bloomingdale Church at 260 Glen Ellyn Road, Bloomingdale and currently we serve 6 people each month.  Our clinic is open on the second Saturday of each month from 9:00 am to noon.

The role of Client Advocate supports the clients as they meet with the attorney and following up after the appointment to confirm the client’s understanding of the next steps plan and helping to discern the need for additional resources.  Also, being a good listener with a heart to serve others and a creative problem solver is important.

Online training as well as resource lists will be available.  Strong computer skills are required and bringing your own laptop is preferred, but not necessary.  You will be part of a great team of people that all love and support each other.

If you are interested or would like more information, please feel free to contact Pat Mueller. Email:  pat.mueller@gmail.com or 630-421-9190. 

You can also learn about Administer Justice at:  https://www.administerjustice.org

Paralegal/Legal Secretary Assistant

Seeking a paralegal/legal secretary assistant for a senior partner in our Naperville law firm. Must have 5 years of experience as a litigation secretary/paralegal, great organizational skills, strong typing accuracy, proficiency in MS Word, and good references. 

Duties will include coordinating partner’s schedule, curating his email, answering calls, providing clerical support, client intake, and organizing/maintaining case files and filings. This is a fast-paced environment, and we need someone who can hit the ground running. We are looking for a professional who is flexible, dedicated, and motivated, with great communication skills and a commitment to meeting deadlines. The ideal applicant will also have paralegal research and writing skills.

We offer competitive pay commensurate with experience, plus bonuses, health insurance, vacation days, and a 401K.

This is not a remote position.

Interested candidates, please send resume to Yvonne Blackwell at yvonneb@collinslaw.com

Part-time Legal Assistant

Law offices of Hoy and Sahlas LLC

We are a family-owned law firm with an active practice in Estate Planning and Probate & decedent’s estate/trust administration law seeking a part time legal assistant for 20-28 hrs./week (Monday through Thursday) at our Oak Brook Mall office location. This is an on-site position only. 

Opportunity to learn and manage the office in a friendly work environment. Position requires drafting legal documents, cover letters, office management, billing, filing, client interactions, running errands, and clerical work.  Physicality requirement: occasionally using a step stool; lifting storage room file boxes.  This position will provide a full range of administrative support to a solo practitioner in a timely and efficient manner.  Proven self-starter with excellent written & verbal communication, organizational, and interpersonal skills required.  Greeting clients in a friendly and professional manner is a must.  Must have 70+wpm typing ability, be competent in drafting cover letters, Word and WordPerfect and adept at learning the MyCase practice management program. Must be self-reliant, quick study, enthusiastic, teachable, able to prioritize, juggle many tasks, and handle a fast-paced environment.  Hourly rate; accrued PTO, no benefits.

Please call 630-575-0400 or email resume and inquiries to lawofficeofhoyandsahlas@gmail.com